HP Laserjet Pro M404n Review: Specs, Pros and Cons

What stands out

• Prints up to 40 pages per minute for fast output
• Monochrome laser technology ensures high-quality black and white documents
• Built-in Ethernet connectivity for easy network sharing
• Includes embedded security features like instant threat notifications

Who it fits

HP LaserJet Pro M404n Key Specs

Print Speed: Up to 40 pages a minute

This speed allows you to produce documents quickly, which is essential for busy offices or shared workspaces. You can handle large print jobs without long waits. This performance suits teams that need rapid output for reports or invoices. When shopping, compare this rate against slower models to ensure your workflow remains efficient and uninterrupted during peak usage times.

Connectivity: Ethernet

Built-in Ethernet lets you connect the printer directly to your network via a cable. This provides a stable and secure link for multiple users to access the device. It is ideal for office environments where wired connections are preferred for reliability. You do not need Wi-Fi, which simplifies setup and reduces potential wireless interference in your workspace.

Print Output: Monochrome

This printer produces black and white text and graphics only. It is designed for documents where color is not required, such as contracts, memos, and spreadsheets. You will save on toner costs compared to color models. This output type is best for businesses focused on text-heavy tasks that prioritize clarity and speed over visual color elements.

Print Technology: Laser

Laser technology uses toner and heat to fuse images onto paper. This method delivers sharp text and consistent quality for professional documents. It is generally faster than inkjet printers for high-volume text printing. You benefit from lower cost per page and reliable performance, making it a practical choice for daily office use and bulk printing tasks.

Design and Build Quality

The HP LaserJet Pro M404n is a monochrome laser printer with a white finish. According to the listing, the unit measures 15.8 inches in width, 15.8 inches in depth, and 11.8 inches in height. This compact footprint allows you to place it on standard office desks or in tight corners without consuming excessive floor space. The device weighs 18.1 pounds, which provides a stable base during operation. This weight helps minimize vibration and noise while printing at speeds of up to 40 pages per minute.

The listing describes the model as "One Size," indicating a single physical configuration suitable for general office environments. The white casing offers a clean aesthetic that blends with typical office decor. Built-in Ethernet connectivity is integrated into the design, allowing for direct network sharing without additional adapters. This wired approach ensures a stable connection for shared resources.

Security features are embedded into the hardware design. The listing notes instant threat notifications and optional PIN or pull printing capabilities. These functions help protect sensitive data from unauthorized access. The design prioritizes durability and consistent performance for business use. You can rely on the sturdy build to support daily workflows. The straightforward layout supports efficient document production in busy settings.

Setup and daily operation details

Setting up this monochrome laser printer involves connecting it to your network via the built-in Ethernet port. This wired connection allows you to share the device across multiple workstations without needing additional wireless adapters. The listing does not mention Wi-Fi, so you must have an available Ethernet cable and a compatible network switch or router nearby. Once connected, you can configure security settings to protect sensitive data. The device includes embedded security features such as instant threat notifications and optional PIN or pull printing. These options help prevent unauthorized access to print jobs, which is useful in shared office environments. Daily use relies on the 250-sheet input tray for standard paper handling. You can expect fast first page out times and consistent output speeds of up to 40 pages per minute. This performance level supports high-volume document production without significant delays between pages. The printer is designed to reduce paper waste through specific technologies, which may help streamline your workflow. Energy efficiency is also a factor, with claims of up to 18% energy savings compared to prior products. The unit weighs 18.1 pounds and measures 15.8 inches wide, 15.8 inches deep, and 11.8 inches tall. Its compact footprint allows placement on standard office desks or shelves. You will need to manage toner replenishment separately, as supplies are not included. The white finish blends with typical office decor. Network management tools are implied by the Ethernet capability, allowing IT administrators to monitor and control usage. This setup suits teams that prioritize speed and security over mobile printing options.

Check Compatibility And Needs

Before you buy this HP LaserJet Pro M404n, check your office network setup. This model uses Ethernet only, so ensure you have an available port near your desk. You will not get wireless printing without extra hardware. Verify your computer operating system supports the required drivers before purchasing. Since it is a monochrome device, confirm you do not need color output for marketing materials or graphics. The 250-sheet input tray handles moderate volumes well, but heavy users may need to refill paper often. Consider your daily print volume to see if this fits your workflow. This printer sits alongside other business-focused options in Laser Printers & Office Machines. It offers solid speed and security features. However, it lacks the connectivity flexibility of newer models. If you need Wi-Fi, look at other choices. For wired, high-speed black and white tasks, this unit is a practical choice. Just remember to check cable lengths and driver compatibility first.

Check before you buy

• Confirm you have an available Ethernet port near your printer location.
• Verify your computer operating system supports the necessary printer drivers.
• Ensure monochrome output meets all your document printing requirements.
• Check if you need wireless connectivity for mobile printing devices.

The product at a glance

1

HP LaserJet Pro M404n Monochrome Printer

Best for: wired monochrome office document printing

Print Technology

Laser

Print Output

Monochrome

Print Speed

Up to 40 pages a minute

Connectivity

Ethernet

Dimensions

15.8 × 15.8 × 11.8 inches

Weight

18.1 pounds

View on Amazon: HP LaserJet Pro M404n Monochrome Printer Affiliate link

You get a monochrome laser printer designed for shared office work. It outputs black-and-white documents at speeds up to 40 pages per minute and holds 250 sheets in its main input tray. Built-in Ethernet connects directly to your local network for shared printing tasks. This setup suits offices that handle heavy text workloads and need quick page turnaround.

Pros

• Print speeds reach up to 40 pages per minute
• Built-in Ethernet port for wired network sharing
• Embedded security with optional PIN/Pull printing
• Standard 250-sheet input tray capacity

Cons

• Monochrome output only, with no color capability
• Input tray capacity limited to 250 sheets

Good fit if

• You print black-and-white documents at up to 40 pages per minute.
• You share a single printer across an office using Ethernet cables.

Skip if

• You need color printing for marketing materials or graphics.
• You require an input tray larger than 250 sheets for high-volume jobs.

Verdict: HP LaserJet Pro Monochrome Laser Printer suits workgroups that require swift black-and-white document output over a wired Ethernet connection.

Specifications side by side

Frequently asked questions

See also

• best HP monochrome laser printers
• best HP color laser printers
• hp series 5 pro 24 review
• hp series 7 pro curved review