6 Best Alternatives to the HP LaserJet Pro M404dw Wireless (2026)
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The HP LaserJet Pro M404dw Wireless delivers fast monochrome printing with automatic duplexing and strong security features. If you are searching for hp laserjet pro m404dw wireless alternatives, you might need different specifications or a different brand. The original printer excels at high-speed output and compact design, but it lacks color capabilities and multifunction scanning in its base form.
You may want a device with a larger paper capacity, a fax modem, or a more compact footprint. The alternatives listed here were chosen because their specs overlap with the original, ensuring they meet similar core needs. Each option offers distinct advantages, such as faster print speeds, integrated scanning, or better connectivity options. This guide compares 6 models to help you find the best fit for your office environment based on practical requirements rather than marketing claims.
Our top pick: HP LaserJet Pro Wireless Monochrome Printer.
How each alternative compares
Lexmark Compact Monochrome Laser Printer
The Lexmark MS431dw offers a compact footprint for small offices that prioritize print-only wireless convenience. It shares the automatic duplex printing and wireless connectivity of the HP M404dw. However, it lacks the HP’s 40 ppm speed, making it slower for high-volume tasks. You give up the HP’s hardware-level security features for a simpler, space-saving design. This model fits users who do not need scanning capabilities and want a dedicated monochrome laser printer. It is a practical choice for environments where physical space is limited and scanning is not a daily requirement.
HP LaserJet Pro All-in-One Monochrome Printer
The HP LaserJet Pro M227fdw provides an all-in-one solution for small teams needing monochrome multifunction capabilities. Unlike the M404dw, which is print-only, this model includes scanning and copying functions with automatic duplex scanning. It maintains wireless and Ethernet connectivity similar to the original. You gain versatility but accept a smaller form factor and potentially lower maximum paper capacity. This alternative suits users who need to scan documents wirelessly without purchasing a separate device. It is ideal for small offices that value integrated functions over the higher print speed and dedicated print engine of the M404dw.
Canon imageCLASS Wireless All-in-One Laser Printer
The Canon imageCLASS MF462dw II offers solid monochrome performance with a 37 ppm print speed. It includes a 50-sheet duplex automatic document feeder for efficient scanning and copying. While slightly slower than the HP M404dw’s 40 ppm, it provides robust wireless scanning and copying features. The Canon model is larger and heavier, occupying more desk space. It is a suitable alternative for offices that need reliable wireless scanning and copying without color requirements. You trade a few pages per minute for a comprehensive multifunction system with a substantial ADF for batch document handling.
Brother Compact Monochrome All-in-One Laser Printer
The Brother MFC-L2900DW is designed for businesses that rely on faxing and need reliable black-and-white output. It includes fax, scan, and copy functions alongside wireless connectivity. Unlike the M404dw, it supports faxing, which is a critical feature for some traditional offices. It also features automatic duplex printing and scanning. You gain multifunction versatility and fax capability but may find the print speed and security features differ from the HP model. This printer is a practical tool for offices prioritizing connectivity and scanning speed over color versatility. It fits users who need a complete communication hub rather than a dedicated print engine.
Brother Compact Monochrome Multifunction Laser Printer
The Brother HL-L2480DW is a compact multifunction laser printer for small offices needing space-saving all-in-one capabilities. It includes scan, copy, and wireless connectivity with automatic duplex printing. Compared to the M404dw, it offers integrated scanning and copying functions. You gain versatility in a smaller footprint but may sacrifice some print speed or paper handling capacity. This model is a practical choice for users who prioritize a compact design and touchscreen control over color capabilities. It suits environments where space is at a premium and multifunction operations are required alongside reliable monochrome printing.
Brother Monochrome Laser Printer with Alexa
The Brother Business Monochrome Laser Printer handles demanding office workloads with a 48 ppm print speed. It features wireless and Ethernet connectivity with automatic duplex printing. This model is faster than the HP M404dw’s 40 ppm, making it suitable for high-volume printing environments. It also includes mobile printing capabilities and Alexa compatibility. You gain higher speed and expandable paper trays for multi-user settings. This alternative is ideal for offices that need heavy document printing with minimal maintenance. It is a robust choice for users who prioritize speed and volume handling over the specific security features of the HP M404dw.
Quick picks
Our 7 picks
HP LaserJet Pro Wireless Monochrome Printer
Best for: High-speed monochrome printing with security
- Print Technology
- Laser
- Print Output
- Monochrome
- Print Speed
- Up to 40 ppm
- Connectivity
- Wireless, Ethernet, Wi-Fi Direct
- Duplex Printing
- Automatic 2-sided printing
- Ink/Toner System
- Toner cartridges
View on Amazon: HP LaserJet Pro Wireless Monochrome Printer Affiliate link
The HP LaserJet Pro M404dw is a monochrome laser printer built for speed and security. It delivers print speeds of up to 40 pages per minute and includes automatic two-sided printing to save paper. You get wireless, Ethernet, and Wi-Fi Direct connectivity for flexible setup. Built-in HP Wolf Pro Security protects your data. This model suits offices that need high-volume, secure, and fast document output without scanning or copying functions.
Pros
- Print speeds of up to 40 pages per minute
- Automatic two-sided printing reduces paper waste
- Built-in HP Wolf Pro Security for data protection
- Wireless, Ethernet, and Wi-Fi Direct connectivity
Cons
- No built-in scanner or copier functions
- Monochrome output only
- One-year limited hardware warranty
Good fit if
- You need fast, high-volume monochrome printing
- You require automatic duplex printing
- You want strong built-in security features
Skip if
- You need color printing capabilities
- You require scanning or copying functions
- You prefer a compact all-in-one device
Verdict: HP LaserJet Pro M404dw Monochrome Printer is a fast, secure, and efficient choice for offices that prioritize high-speed monochrome output and automatic duplexing over multifunction capabilities.
Lexmark Compact Monochrome Laser Printer
Best for: small offices needing print-only wireless printing
- Print Technology
- Laser
- Print Output
- Black and white
- Connectivity
- Wi-Fi, Ethernet, USB
- Duplex Printing
- Automatic two-sided
- Features
- Duplex Printing, Mobile Printing
- Use Case
- Office
View on Amazon: Lexmark Compact Monochrome Laser Printer Affiliate link
The Lexmark MS431dw is a compact monochrome laser printer designed for small offices. It features wireless and Ethernet connectivity for easy mobile printing. The unit includes automatic two-sided printing and a two-line display for system monitoring. With a recommended monthly page volume of 800 to 8,000 pages, it suits light to moderate workloads. Its steel frame and energy-saving modes support durability and efficiency.
Pros
- Automatic two-sided printing reduces paper waste
- Wireless and Ethernet connectivity for flexible placement
- Compact dimensions fit in small spaces
- Steel frame construction for durability
Cons
- Print-only function lacks scanning or copying
- Small two-line display limits interface options
- Monochrome output only, no color capability
Good fit if
- You need a dedicated print-only device
- You have limited desk space available
- You require reliable wireless printing
Skip if
- You need color printing capabilities
- You require scanning or copying functions
- You print more than 8,000 pages monthly
Verdict: The Lexmark MS431dw Compact Monochrome Laser Printer is a solid choice for users who need a space-saving, print-only solution with wireless convenience. It fits well in small offices where scanning is not a priority.
HP LaserJet Pro All-in-One Monochrome Printer
Best for: small offices needing monochrome multifunction
- Print Technology
- Laser
- Print Output
- Monochrome
- Printer Type
- All-in-One
- Supported Functions
- Print, scan, copy, fax
- Print Speed
- Up to 30 pages/minute
- Connectivity
- Wireless, Ethernet
View on Amazon: HP LaserJet Pro All-in-One Monochrome Printer Affiliate link
The HP LaserJet Pro MFP M227fdw is a monochrome all-in-one laser printer designed for small work groups. It prints up to 30 pages per minute and supports wireless and Ethernet connectivity. The unit includes a color touchscreen, automatic two-sided printing, and a 35-sheet auto document feeder. It handles print, scan, copy, and fax tasks. This model replaces the M225dw with faster speeds and enhanced security features.
Pros
- Prints up to 30 pages per minute
- Supports wireless, Ethernet, and Wi-Fi Direct
- Includes automatic two-sided printing and scanning
- Features a 35-sheet auto document feeder
- Color touchscreen interface for easy control
Cons
- Monochrome output only
- Limited monthly duty cycle of 2,000 pages
- No mention of NFC support in key specs
Good fit if
- You need print, scan, copy, and fax functions
- You want automatic two-sided printing
- You require wireless connectivity for small offices
Skip if
- You need color printing capabilities
- You have high-volume printing needs
- You prefer a printer without fax support
Verdict: HP LaserJet Pro MFP M227fdw Wireless offers a compact all-in-one solution for small teams needing monochrome output. It fits users who value wireless convenience and automatic duplexing over high-volume capacity.
Canon imageCLASS Wireless All-in-One Laser Printer
Best for: Monochrome office scanning and copying
- Print Technology
- Laser
- Print Output
- Monochrome
- Printer Type
- All-in-One
- Supported Functions
- Print, scan, copy, fax
- Print Speed
- Up to 37 ppm
- Connectivity
- Wireless
View on Amazon: Canon imageCLASS Wireless All-in-One Laser Printer Affiliate link
The Canon imageCLASS MF462dw II is a monochrome wireless all-in-one laser printer. It prints up to 37 pages per minute with a first page out time of approximately 5 seconds. It supports print, scan, copy, and fax functions. The device features a 5-inch color touchscreen and a 50-sheet duplex automatic document feeder. You get a 250-sheet standard cassette and a 100-sheet multipurpose tray for paper handling.
Pros
- Prints up to 37 pages per minute
- Includes 50-sheet duplex automatic document feeder
- Features a 5-inch color touchscreen
- Supports wireless printing from mobile devices
Cons
- Prints only in monochrome
- Standard paper capacity is 250 sheets
- First page out time is approximately 5 seconds
Good fit if
- You need a wireless monochrome all-in-one printer
- You require automatic duplex scanning for documents
- You prefer a color touchscreen interface
Skip if
- You need color printing capabilities
- You want a compact printer under 20 inches wide
- You require a faster first page out time
Verdict: Canon imageCLASS MF462dw II offers solid monochrome performance with a 37 ppm print speed and a 50-sheet duplex ADF. It fits well in offices that need reliable wireless scanning and copying without color requirements.
Brother Compact Monochrome All-in-One Laser Printer
Best for: faxing and duplex scanning
- Print Technology
- Laser
- Print Output
- Monochrome
- Printer Type
- All-in-One
- Supported Functions
- Print, copy, scan, fax
- Print Speed
- 36 ppm
- Connectivity
- Dual-band wireless, Ethernet, USB
View on Amazon: Brother Compact Monochrome All-in-One Laser Printer Affiliate link
The Brother MFC-L2900DW is a compact monochrome all-in-one laser printer designed for small offices. It delivers 36 ppm print speeds and supports faxing alongside print, copy, and scan functions. A 50-page auto document feeder handles single-pass duplex scanning. You get dual-band wireless, Ethernet, and USB connectivity. The 3.5-inch touchscreen provides direct access to cloud apps like Google Drive and Dropbox.
Pros
- Prints up to 36 pages per minute
- Includes built-in fax capability
- 50-page auto document feeder for duplex scanning
- Dual-band wireless and Ethernet connectivity
Cons
- Monochrome output only
- No color printing capability
- Standard toner system without high-yield default
Good fit if
- You need a dedicated fax machine for your office
- You require automatic duplex scanning for multi-page documents
- You want a compact footprint for limited desk space
Skip if
- You require color printing for photos or graphics
- You need a high-volume industrial printer exceeding 36 ppm
- You prefer a printer without scanning capabilities
Verdict: The Brother MFC-L2900DW Monochrome Fax MFP fits businesses that rely on faxing and need reliable black-and-white output with efficient document handling. It is a practical tool for offices prioritizing connectivity and scanning speed over color versatility.
Brother Compact Monochrome Multifunction Laser Printer
Best for: small offices needing a compact monochrome MFP
- Print Technology
- Laser
- Print Output
- Monochrome
- Supported Functions
- Print, copy, scan
- Print Speed
- 36 ppm
- Connectivity
- Wireless, Ethernet, USB
- Duplex Printing
- Automatic
View on Amazon: Brother Compact Monochrome Multifunction Laser Printer Affiliate link
The Brother HL-L2480DW is a compact monochrome laser all-in-one. It prints at 36 ppm with automatic duplex printing. You get wireless, Ethernet, and USB connectivity. A 2.7-inch touchscreen controls the scan, copy, and print functions. The 250-sheet paper tray handles volume. This model suits small offices needing a small footprint with mobile app support.
Pros
- 36 ppm print speed
- Automatic duplex printing
- 2.7-inch touchscreen interface
- Dual-band wireless and Ethernet
Cons
- Monochrome output only
- No automatic document feeder listed
- Limited to 250-sheet paper tray
Good fit if
- You need a compact all-in-one for a small office
- You require fast monochrome printing with duplex capability
- You want wireless connectivity with a touchscreen
Skip if
- You need color printing
- You require an automatic document feeder
- You prefer a larger paper capacity than 250 sheets
Verdict: Brother HL-L2480DW Compact MFP fits small offices that need a space-saving all-in-one with fast monochrome output and duplex printing. It is a practical choice for users who prioritize a compact footprint and touchscreen control over color capabilities.
Brother Monochrome Laser Printer with Alexa
Best for: high-volume monochrome office printing
- Print Technology
- Laser
- Print Output
- Monochrome
- Print Speed
- 48 ppm
- Connectivity
- Wireless, Gigabit Ethernet
- Ink/Toner System
- Toner
- Features
- Duplex Printing, Mobile Printing
View on Amazon: Brother Monochrome Laser Printer with Alexa Affiliate link
This monochrome laser printer produces text at 48 pages per minute, offering higher output speeds than standard desktop units. It features built-in duplexing, Gigabit Ethernet, dual-band wireless, and a standard 350-sheet capacity split across two trays. You can expand it to hold 1,390 sheets. It suits busy workgroups needing high-volume text printing without color capability.
Pros
- Fast 48 ppm print speed
- Paper capacity expandable up to 1,390 sheets
- Gigabit Ethernet and dual-band wireless connectivity
- Supports 11,000-page super high-yield replacement toner
Cons
- Monochrome only with no color printing capability
- Heavier build at 24.1 pounds
Good fit if
- You need rapid monochrome document output reaching up to 48 ppm.
- You manage high print volumes and require modular paper tray expansion.
- You prefer long-lasting toner options rated up to 11,000 pages.
Skip if
- You need color output for marketing materials or graphics.
- You require a lightweight unit for a small personal desk.
Verdict: Brother Business Monochrome Laser Printer handles demanding office workloads with its 48 ppm print speed and expandable paper trays. It equips multi-user environments for heavy document printing with minimal paper and toner maintenance.
Specifications side by side
| Spec | HP LaserJet Pro Wireless Monochrome Printer | Lexmark Compact Monochrome Laser Printer | HP LaserJet Pro All-in-One Monochrome Printer | Canon imageCLASS Wireless All-in-One Laser Printer | Brother Compact Monochrome All-in-One Laser Printer | Brother Compact Monochrome Multifunction Laser Printer | Brother Monochrome Laser Printer with Alexa |
|---|---|---|---|---|---|---|---|
| Print Technology | Laser | Laser | Laser | Laser | Laser | Laser | Laser |
| Print Output | Monochrome | Black and white | Monochrome | Monochrome | Monochrome | Monochrome | Monochrome |
| Printer Type | not stated | not stated | All-in-One | All-in-One | All-in-One | not stated | not stated |
| Supported Functions | not stated | not stated | Print, scan, copy, fax | Print, scan, copy, fax | Print, copy, scan, fax | Print, copy, scan | not stated |
| Print Speed | Up to 40 ppm | not stated | Up to 30 pages/minute | Up to 37 ppm | 36 ppm | 36 ppm | 48 ppm |
| Connectivity | Wireless, Ethernet, Wi-Fi Direct | Wi-Fi, Ethernet, USB | Wireless, Ethernet | Wireless | Dual-band wireless, Ethernet, USB | Wireless, Ethernet, USB | Wireless, Gigabit Ethernet |
| Duplex Printing | Automatic 2-sided printing | Automatic two-sided | Two-sided printing | Automatic | Automatic duplex printing | Automatic | not stated |
| First Page Out | not stated | not stated | not stated | Approx. 5 seconds | not stated | not stated | not stated |
| Ink/Toner System | Toner cartridges | not stated | Toner cartridges | Toner | Toner | Toner cartridge | Toner |
| Features | not stated | Duplex Printing, Mobile Printing | not stated | Duplex Printing, Mobile Printing, Scanner, Copier, Fax | Duplex Printing, Scanner, Copier, Fax | Duplex Printing, Mobile Printing, Scanner, Copier | Duplex Printing, Mobile Printing |
| Use Case | not stated | Office | not stated | Office, Home | not stated | not stated | Office |
| Scanner Type | not stated | Portable | not stated | Portable | not stated | Portable | Portable |
| Scanning | Wireless Scanning | Wireless Scanning | Wireless Scanning | Wireless Scanning | Wireless Scanning | Wireless Scanning | Wireless Scanning |
| Compatibility | not stated | not stated | Alexa | not stated | not stated | Alexa | Alexa |
| Duplex Scanning | Duplex | Duplex | Duplex | Duplex | Duplex | Duplex | Duplex |
| Dimensions | 3.35 × 5.54 × 5.91 inches | 16.2 × 16.6 × 10.8 inches | 15.9 × 16 × 12.3 inches | 21.3 × 22.5 × 20.5 inches | 16.1 × 12.5 × 16.6 inches | 15.7 × 16.1 × 10.7 inches | 15.3 × 14.7 × 10.1 inches |
| Weight | 18.9 pounds | 20.6 pounds | 20.7 pounds | 44 pounds | 26 pounds | 22.2 pounds | 24.1 pounds |
| Size | One Size | PRINTER | Printer | Medium | Standard | Standard | One Size |
| Color | Black/White | BLACK | White | White | Black | Black | White |
| Model | M404dw | MS431dw | M227fdw | 7188C015 | MFCL2900DW | HLL2480DW | HLL5210DW |
If you also configure workspace audio, you can compare pro ject wireless turntable alternatives based on their connection and drive specifications.
Frequently asked questions
Which HP LaserJet Pro alternative offers the best security features?
The HP LaserJet Pro M404dw remains the top choice for security-conscious offices. It delivers high-speed monochrome printing with robust built-in security protocols. This model prioritizes safe document handling and automatic duplexing. If you need a secure, fast print-only solution, this HP unit is the recommended option for protecting sensitive business data.
Is there a compact monochrome printer that does not scan?
The Lexmark MS431dw is a compact monochrome laser printer designed for print-only tasks. It features wireless and Ethernet connectivity for easy office integration. This model excludes scanning functions, making it ideal for small offices that only need reliable black-and-white output. Its smaller footprint saves space compared to multifunction units.
Which alternative is best for small offices needing an all-in-one?
The HP LaserJet Pro MFP M227fdw is a strong all-in-one option for small teams. It provides wireless scanning, copying, and printing in a compact design. This model supports automatic duplexing and works with Alexa for voice commands. It balances functionality and size, making it suitable for users who need multifunction capabilities without a large footprint.
Does the Canon imageCLASS MF462dw II support duplex scanning?
Yes, the Canon imageCLASS MF462dw II supports duplex scanning via its 50-sheet automatic document feeder. This feature allows you to scan both sides of a document in one pass. The printer also offers wireless connectivity and a 37 ppm print speed. It is a practical choice for offices that require efficient document handling and reliable monochrome output.
Which printer is best if you need faxing capabilities?
The Brother MFC-L2900DW is the best choice for businesses requiring fax functionality. It combines monochrome printing, scanning, copying, and faxing in one unit. The device supports wireless scanning and automatic duplex printing. It is designed for offices that prioritize connectivity and efficient document handling over color versatility, ensuring reliable fax transmission alongside other tasks.
Which Brother model is most compact for a small office?
The Brother HL-L2480DW is a compact multifunction laser printer designed for space-constrained environments. It offers wireless scanning, copying, and printing with automatic duplexing. The unit features a touchscreen control panel and works with Alexa. Its small footprint makes it an ideal solution for small offices that need essential functions without taking up excessive desk space.
Which printer handles high-volume monochrome office printing best?
The Brother Business Monochrome Laser Printer HLL5210DW is built for high-volume workloads. It features a fast 48 ppm print speed and expandable paper trays to support multi-user environments. The device includes wireless and Ethernet connectivity with automatic duplex printing. It is designed to handle demanding office tasks with minimal maintenance, ensuring consistent performance for heavy document printing.